Location-aware attendance with secure device authorization, payroll-linked deductions, and a self-service approval workflow - built for DRBZ Hospitality Group.
B-IT is pleased to present this proposal for the design and development of a Smart HR & Attendance Management Application for DRBZ Hospitality Group. The solution replaces manual attendance tracking with a secure, location-aware mobile app that ties directly into payroll, so that lateness, absence and leave are reflected in salary calculations without manual reconciliation.
The web administration dashboard and backend are already built and running on B-IT's existing platform. This engagement customises and extends that proven foundation - shortening delivery time and reducing risk. The new mobile application connects to this backend, enforcing the attendance, deduction and leave rules defined by DRBZ Hospitality Group.
Protect attendance actions with employer-assigned location policy and secure device-owner authorization.
Apply lateness, absence and leave deductions automatically and feed them directly into payroll.
Employees manage leave, permissions and excuses with instant manager approval.
Managers get a live, real-time view of attendance across their team.
Data access restricted strictly by role across the organisation.
Location-aware check-in/check-out. On-site shifts enforce the approved worksite radius, while employer-assigned remote shifts retain the current coordinates without a radius check.
The device owner authorizes clock-in and clock-out using Face ID, Touch ID, the iOS device passcode, or supported Android biometrics. The app sends a cryptographic signature, never a face photo or biometric template.
Employees raise leave, permission and official excuse requests, attach supporting documents, and track approval status - all from inside the app.
Each request triggers an instant push notification to the direct manager for one-tap approval or rejection, with the employee notified of the outcome in real time.
Live view of who is present, late, absent or on leave, with daily and monthly attendance summaries available at a glance.
Four roles - Employee, Direct Manager, HR Officer and General Manager - each restricted to the data within their own scope of responsibility.
Direct link to the payroll system so that lateness, absence and leave deductions flow through to salary calculations automatically.
Automated lateness, deduction, absence and 8-hour shift logic applied exactly as defined in the business rules.
| Condition | System Behaviour |
|---|---|
| Check-in 9:00 - 9:30 AM | Recorded as late only - no deduction applied. |
| Check-in 9:30 - 10:00 AM | One hour deducted at the hourly rate. |
| Check-in after 10:00 AM | Login is rejected - system blocks attendance entry. |
| No check-out within 1 hour of leaving | Day automatically counted as absence. |
| Absence handling | Fixed daily deduction applied and recorded against configured salary. |
| Annual leave | Leave balance tracked and automatically deducted upon approved request. |
| 8-hour shift timer | 8-hour countdown begins at check-in; check-out enabled only after completion. |
* Prices are exclusive of VAT and third-party costs (app stores, hosting, SMS/push services), billed at cost or borne by the client.
To proceed, confirm acceptance of this proposal and the payment schedule. Upon receipt of the mobilisation payment, B-IT will schedule the Week 1 discovery session and begin development.